Airport Race Info 2017

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Saint John Airport 5k /10k Running Race & Kids Fun Run – RACE INFORMATION

We are delighted to host our 7th Annual Kids Fun Run & 5k and 10k races at Saint John Airport. You will have a unique opportunity to run either a 1 lap (5k) or 2 lap (10k) race, on the actual Runway and Taxiways of the airport. The course is flat, fast and traffic free.

Important Note – Please allow plenty of time to arrive as the race is part of the Airport Community Day and traffic delays are expected.

Please support the “Undie Run” through our 50/50 draw with The Brighten Group who will have a table at Race Registration and they will accept donations on race day.

Terms & Conditions of the Air Canada Draw Prize

Air Canada will sponsor the Saint John Airport Runway Run on June 17, 2017 by providing two Economy Class return tickets for travel to any Air Canada scheduled destination in North America including Hawaii, Mexico, and the Caribbean.

The draw for the Air Canada Flights is made using the tear off strip from your Running Bib. Once you receive your bib from Race Registration please write your name clearly on tear off the slip and drop in the ballot box. If you do not do this you are not eligible for the draw prize.

Tickets have no monetary value
Tickets must be booked to depart and return from Saint John Airport
Tickets are non-transferable and non-refundable
Winner must be present at the YSJ 10k & 5k draw to be eligible for the prize otherwise the tickets will be drawn again until a winner is present. 
Travel will have to be completed by June 30, 2018 and blackout periods apply.
If trip is booked and then cancelled no refund is due
Tickets are valid for 2 people only.                                                                               All Air Canada Terms & Conditions apply as well as the info above.

ALL RACE NUMBERS & TIMING CHIPS WILL BE COLLECTED FROM THE ATLANTIC FLIGHT CENTER ON SATURDAY AFTERNOON FROM 1.00pm

As we approach race day I may not be able to reply to every e-mail question – please read the info below as this should answer many of your questions.

Please arrive early as the ID check will take time and we anticipate a queue – the earlier you arrive the less congestion there will be and we can start the races on time.

Race Packet Pick- in the Atlantic Flight Centre located 300m to the left of the Airport Terminal on Saturday 17 June from 1.00pm – look out for the Running Room archway.

Race Start Times:    Registration from 1.00pm

Kids Fun Run – 2.30pm

5k & 10k at 3.00pm after the departure of an Air Canada flight

Air Canada Flight Ticket draw prize will take place as soon as the last finisher crosses the finish line.

All runners must be completed by 4.45pm due to the arrival of an incoming flight.

Headphones – Headphones / Earbuds of any description are not allowed on the Race Course for safety reasons at any time. If you are seen on the race course with Headphones you will be disqualified.

Safety Pins – after the race please not discard safety pins on the ground. We will have a volunteer collecting them from you at the end of the race or please place in a garbage can.

Identification – TREAT THIS RACE AS IF YOU WERE DEPARTING FOR A FLIGHT – BRING GOVERNMENT ISSUED PHOTO ID, NO LIQUIDS AIRSIDE, ALLOW PLENTY OF TIME.

GOVERNMENT ISSUED PHOTO ID MUST BE SHOWN ON RACE DAY FOR SECURITY PURPOSES. NO ID = NO RACE, SORRY. We are governed by Transport Canada on this one and they state that ID is required if you appear to be 18 or older. If in doubt bring ID as no ID = no race. You are running airside which is classed as a restricted area. You will be asked to exchange your ID for your timing chip. Your ID will be returned in exchange for your chip at the end of the race.

For runners in either the 5k or 10k who are aged under 18, the following ID must be provided –

One (1) piece of government issued identification with photo showing the name, date of birth and gender, OR

Two (2) pieces of government issued non-photo identification with matching names as long as at least one piece also includes the date of birth and gender.
(Note – We will accept a student card as one of these pieces).

Kids Fun Run
We will also feature a Kids Fun Run for kids aged between 5 -14 which will start at 2.30pm sharp. Race fee is $5.00 per child. All kids must be able to complete the event on their own as they will not be allowed to be accompanied by adults except Airport personnel, this means that Strollers will not be allowed.

Race numbers for the kids will only be available on race day at the airport. Parents or Guardians must accompany the kids to registration to sign the Race Waiver. Kids will not be allowed to pick up their race number unless accompanied by a parent or guardian. Numbers will be available for collection from 1.00pm at the Atlantic Flight Center.

Official Charity                                                                                                                               We are delighted to announce that The Brighten Group will be the official charity for the Running Races and 100% of the entry fee for the Kids Fun Run and a portion of the proceeds after expenses from the 5k & 10k entry fee will be donated to this charity. You can also donate to the Brighten Group through the Race Roster registration page or on the day at the Airport.

General Race Information

All competitors must be off the course by 4.45pm due to the arrival of an incoming flight. Walkers are very welcome but must adhere to the time line stated. A sweep vehicle will be on the course to collect runners still on the course when deemed necessary by the race organizers.

Please remember this is a live airport and the race will start upon the departure of a flight, any delay in the departure of this flight may cause a delay in the start of the race.

Each lap is 5k, covered once for the 5k and twice for the 10k, please do not deviate from the marked course.**

In the event of flight delays we may reduce the 10k to a 5k – any decision regarding this will be made on race day and we will communicate this as soon as possible to the runners – no refunds or deferments will be available.

Expo

We will have a small Expo as part of the race day activities including, Irving Oil, Fundy Extreme Tri Club, Goodlife Fitness, Running Room, Moosehead and the Brighten Group.

Prizes
Prizes will be available for 1st, 2nd, 3rd male and female in the 5k and 10k and 1st place in all the main age-groups in the 10k. We will award the prizes from 4.45pm onwards and the Air Canada draw will follow at the end of proceedings. You must be present to win the Air Canada Tickets otherwise the name will be re-drawn.

Medals will be issued to every finisher in the 5k & 10k.

The Nitty Gritty Details
Before we get too heavy with the specific details of this race we ask you for your patience. This is a very unique event on an active Airport runway and we can only host this race with the support of Transport Canada and the Saint John Airport Authority. I fully understand that we will be asking you to do things at this race that you will not be asked to do at any other event, so please take this into consideration. Everyone helping out is volunteering their time and endeavours so please thank them for their efforts.

Spectators
Only competitors will be allowed air-side, (even in the Kids fun run) and all spectators must remain in the Atlantic Flight Center registration area or Airport Terminal. The best place to see competitors on the course is from the Fire house area on the opposite side of the airport on the service road. There will be restrictions on the area for spectators due to normal security airport regulations. Please follow directions by the volunteers / race officials.

Headphones
Headphones of any description are not allowed on the Race Course for safety reasons. If you are seen on the race course with Headphones you will be disqualified (we don’t want a plane landing on your head because you couldn’t hear us shouting at you). We must be able to communicate with you at all times.

Airport  Emergency                                                                                                                            In the event of a Medivac flight or any other emergency as deemed essential by our team at the airport we will need to clear the runways of runners immediately. You must understand that an emergency trumps the race and in a situation like this which is outside our control we will not be offering refunds or deferrals.

Water
There will be a water table close to the Fire Hall. For safety reasons please dispose of your plastic cups in the designated Throw Zone. This is to aid with the clean-up and to ensure that cups do not end up being blown into aircraft engines.

Due to the liquids, aerosols and gel restrictions in place with Transport Canada no Water Bottles, liquids or gels will be allowed on the course. We will have a water table for your use on the route.

Strollers will not be permitted on the course at any time.

Washrooms – there are washrooms in the Main Airport Terminal building (just a short jog away). The Atlantic Flight Center also has washrooms and we will have 2 Port-A-Potties. There are also washrooms at the Fire Hall at the mid-point of the lap although you will lose time as these are a little bit off course. There are no port-a-potties on the run course.

Parking
Please park in the designated areas near the Atlantic Flight Centre and follow directions provided by our Volunteers and the Yellow Signs. If you park in the metered pay area in front of the terminal building you must pay the applicable fee – failure to do so may result in a ticket or towing.

Due to the sensitive nature and security issues with operating a Running Race in an airport facility you must follow directions provided by Airport Security or Race Officials. Failure to do so could result in the cancellation of future events.

The Small print

All entries are non-refundable and non-transferable.

* You must be in attendance at the Awards presentation after the race when the draw is made. If your name is drawn and you are not in attendance we will re-draw until a winner is found.

** Route may be subject to change due to operational reasons as imposed by the airport.

No refunds will be issued in the event that you cannot run.

As a result of the high volume of changes that were made in previous years we have decided that for all future events we will only make a name change with a $5.00 fee which will be donated to the charity nominated for the Kids Fun Run – no changes will be made until the donation is received. No changes will be accepted after 6.00pm on the Wednesday prior to the race.

In the event that runners wish to do a name change it is the responsibility of the runners to agree to the financial (entry fee) aspects of this switch as it relates to the draw for the free Air Canada  Tickets. Fundy Sports & Tourism, Saint John Airport, Air Canada and all associated parties absolve themselves of any and all liability due to a claim for a prize due to a name change, this matter must be negotiated between the respective runners. In good faith we will draw the names for draw prizes from the tear off slips from your Running Room Race/Bib Number.

Race Day procedure

Race Registration will open at 1.00pm. You will provide your PhotoID and will have your hand stamped after which you will visit the registration desks to collect your race number and then onto Atlantic Chip area where you will collect your timing chip. Your ID will be returned at the end of the event when you re-enter the Atlantic Flight Center.

You will only be allowed airside when announced by a Race Official. Once airside there will be a barricaded area for warming up, please stay within this area until the race start. Once you are airside you will not be able to return to the terminal until the end of the event. All toilet facilities are inside the Atlantic Flight Center or Main Terminal Building, there will no Porta-A-Potties on the race route.

Once you start the race please stay to the marked race route, do not deviate from the route under any circumstances, unless directed by a race volunteer. If you need to withdraw from the race please proceed to the nearest marshal / volunteer who will arrange for you to be transferred back to the Atlantic Flight Centre. It is imperative that you advise them that you are not finishing.

At the conclusion of the race you will be directed back into the Atlantic Flight Center where you will swap your timing chip for your ID.

Below is a Security Agreement that you will be asked to sign on race day. Please print and bring along with you UNSIGNED on race day.

 

RUNWAY RUN SECURITY AGREEMENT

Pass Issued to (Individual’s Name please print): ___________________________________

Bib Number: ____________________________________

I agree that:

  1. I have received a onetime

use, event specific numbered bib, which will serve as my pass into the Saint John Airport Restricted Area;

  1. I will safeguard the numbered bib issued to me at all times;
  2. the bib issued to me is only valid while I am participating in the May 14 runway race;
  3. the bib issued to me is only valid for those restricted areas to which I require access during the race;
  4. the bib issued to me has been designed to be worn on the outer clothing, and will be visibly

displayed at all times during the race;

  1. I will not give or lend my bib to any other person;
  2. I have been informed of any fees associated with the administration of the pass system and that should I not return my bib as required to the Airport Operator or the Department of Transport as appropriate, that I will be subject to a fee set by the Airport Operator or the Department of Transport of one hundred dollars ($100) for each bib not returned immediately following the race;
  3. the pass issued to me is not to be used to bypass passenger preboard screening where, as an

intended passenger on a commercial aircraft, I would be subject to such screening;

  1. i. failure to abide by the safety and security instructions issued by race organizers will result in

automatic removal from the Airport Restricted Area, and referral to Transport Canada for investigation and resulting legal and monetary penalty.

____________________________________ __________________

Signature of Bibholder

 

Date

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