Airport Race Info 2018

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Saint John Airport 5k Halloween Hustle 5k and Little Monster Dash Fun Run.

We are delighted to host our 8th Annual Kids Fun Run & 5k races at Saint John Airport. You will have a unique opportunity to run a 1 lap (5k) race, on the actual Runway and Taxiways of the airport. The course is flat, fast and traffic free (and aircraft free) and we have a Halloween Theme for this year so please come out and run with us in your favorite Halloween outfit.

NEW RACE START / FINISH AREA for 2018 – we will be hosting the race out of the Fire Hall which is accessible via the Airport Service Road. Please follow the directional signs for Event Parking. DO NOT park at the main airport or Atlantic Flight Centre as this is the wrong area.

Please park on the grass area outside the gates of the Fire Hall and keep the gate entrance clear in case we need emergency access. DO NOT PARK INSIDE THE GATES PLEASE.

Halloween Costumes                                                                                                   We encourage you to have fun and dress in your favorite Halloween costume but there must not be anything attached that can fly off while running and masks of any description will not be allowed although face paint is permissible. Halloween Costumes are NOT compulsory.

ALL RACE NUMBERS WILL BE COLLECTED FROM THE FIRE HALL ON SATURDAY FROM 11.00am.

As we approach race day I may not be able to reply to every e-mail question – please read the info below as this should answer many of your questions.

Important Note – Please arrive early as the ID check will take time and we anticipate a queue – the earlier you arrive the less congestion there will be and we can start the races on time.

Race Packet Pick- in the Fire Hall at the end of the Airport Service Road on Saturday 27 October from 11.00am – look out for the Running Room archway.

Race Start Times:

Registration from 11.00am

Kids Fun Run – 12.15pm

5k at 12.30pm after the departure of an Air Canada flight

The Porter Airlines Ticket draw prize will take place as soon as the last finisher crosses the finish line.

All runners must be completed by 2.15pm due to the arrival of an incoming flight.

Headphones – Headphones / Earbuds of any description are not allowed on the Race Course for safety reasons at any time. If you are seen on the race course with Headphones you will be disqualified.

Safety Pins – after the race please do not discard safety pins on the ground. We will have a volunteer collecting them from you at the end of the race or please place in a garbage can.

Identification – TREAT THIS RACE AS IF YOU WERE DEPARTING FOR A FLIGHT – BRING GOVERNMENT ISSUED PHOTO ID, NO LIQUIDS AIRSIDE, ALLOW PLENTY OF TIME.

GOVERNMENT ISSUED PHOTO ID MUST BE SHOWN ON RACE DAY FOR SECURITY PURPOSES. NO ID = NO RACE, SORRY. We are governed by Transport Canada on this one and they state that ID is required if you appear to be 18 or older. If in doubt bring ID as no ID = no race. You are running airside which is classed as a restricted area. You will be asked to hand over your ID until the end of the race when it will be available for collection again.

For runners in the 5k who are aged under 18, the following ID must be provided –

One (1) piece of government issued identification with photo showing the name, date of birth and gender, OR

Two (2) pieces of government issued non-photo identification with matching names as long as at least one piece also includes the date of birth and gender.
(Note – We will accept a student card as one of these pieces).

Terms & Conditions of the Porter Airline Draw Prize

Porter Airlines will sponsor the Saint John Airport Runway Run on October 27, 2018 by providing two Economy Class return tickets for travel to any Porter Airlines scheduled destination departing from Saint John.

The draw for the Porter Flights is made using the tear off strip from your Running Bib. Once you receive your bib from Race Registration please write your name clearly on tear off the slip and drop in the ballot box. If you do not do this you are not eligible for the draw prize.

Tickets have no monetary value
Tickets must be booked to depart and return from Saint John Airport
Tickets are non-transferable and non-refundable
Winner must be present at the YSJ 5k draw to be eligible for the prize otherwise the tickets will be drawn again until a winner is present. We will draw a name and wait roughly 30 seconds, if by this time the person does not come forward then we will draw the next name and so on until we have a winner.
Travel will have to be completed by June 30, 2019 and blackout periods apply.
If trip is booked and then cancelled no refund is due
Tickets are valid for 2 people only.                                                                                  All Porter Airlines Terms & Conditions apply as well as the info above.

Kids Fun Run
We will also feature a Little Monster Dash Fun Run for kids aged between 5 -14 which will start at 12.15pm sharp. Race fee is $5.00 per child. All kids must be able to complete the event on their own as they will not be allowed to be accompanied by adults except Airport personnel, this means that Strollers will not be allowed.

Race numbers for the kids will only be available on race day at the airport. Parents or Guardians must accompany the kids to registration to sign the Race Waiver. Kids will not be allowed to pick up their race number unless accompanied by a parent or guardian. Numbers will be available for collection from 11.00am at the Fire Hall.

Official Charity                                                                                                                               We are delighted to announce that The Brighten Group will be the official charity for the Running Races and 100% of the entry fee for the Kids Fun Run and a portion of the proceeds after expenses from the 5k entry fee will be donated to this charity. You can also donate to the Brighten Group through the Race Roster registration page or on the day at the Airport.

General Race Information – All competitors must be off the course by 2.15pm due to the arrival of an incoming flight. Walkers are very welcome but must adhere to the time line stated. A sweep vehicle will be on the course to collect runners still on the course when deemed necessary by the race organizers.

Please remember this is a live airport and the race will start upon the departure of a flight, any delay in the departure of this flight may cause a delay in the start of the race.

The 5k is a 1 x 5k lap, please do not deviate from the marked course.**

In the event of flight delays we may have to delay or amend the 5k event – any decision regarding this will be made on race day and we will communicate this as soon as possible to the runners – no refunds or deferments will be available.

Expo – We will have a small Expo as part of the race day activities including, Fundy Extreme Tri Club, Goodlife Fitness, Running Room, Moosehead and the Brighten Group.

Prizes
Prizes will be available for 1st, 2nd, 3rd male and female in the 5k. We will award the prizes as soon as the last finisher crosses the finish line. We will also have prizes for the best dressed Halloween runner male & female in both the 5k and Kids Little Monster Dash.

Medals will be issued to every finisher in the 5k.

The Nitty Gritty Details
Before we get too heavy with the specific details of this race we ask you for your patience. This is a very unique event on an active Airport runway and we can only host this race with the support of Transport Canada and the Saint John Airport Authority. I fully understand that we will be asking you to do things at this race that you will not be asked to do at any other event, so please take this into consideration. Everyone helping out is volunteering their time and endeavours so please thank them for their efforts.

Halloween Costumes                                                                                                   We encourage you to have fun and dress in your favorite Halloween costume but there must not be anything attached that can fly off while running and masks of any description will not be allowed although face paint is permissible.

Headphones
Headphones of any description are not allowed on the Race Course for safety reasons. If you are seen on the race course with Headphones you will be disqualified (we don’t want a plane landing on your head because you couldn’t hear us shouting at you). We must be able to communicate with you at all times.

Airport Emergency                                                                                                         In the event of a Medivac flight or any other emergency as deemed essential by our team at the airport we will need to clear the runways of runners immediately. You must understand that an emergency trumps the race and in a situation like this which is outside our control we will not be offering refunds or deferrals.

Water  The 5k will not have a water table on the route as paper cups present a danger to airplane engines but water will be available before and after the race. Due to the liquids, aerosols and gel restrictions in place with Transport Canada no Water Bottles, liquids or gels will be allowed on the course. Strollers will not be permitted on the course at any time.

Washrooms – there are washrooms in the Fire Hall and 2 additional Port-A-Potties will be provided. There will be no washrooms on the course.

Parking
We will be hosting the race out of the Fire Hall which is accessible via the Airport Service Road. Please follow the directional signs for Event Parking. DO NOT park at the main airport or Atlantic Flight Centre as this is the wrong area.

Due to the sensitive nature and security issues with operating a Running Race in an airport facility you must follow directions provided by Airport Security or Race Officials. Failure to do so could result in the cancellation of future events.

The Small print

All entries are non-refundable and non-transferable.

* You must be in attendance at the Awards presentation after the race when the draw is made. If your name is drawn and you are not in attendance we will re-draw until a winner is found.

** Route may be subject to change due to operational reasons as imposed by the airport.

No refunds will be issued in the event that you cannot run.

As a result of the high volume of changes that were made in previous years we have decided that for all future events we will only make a name change with a $5.00 fee which will be donated to the charity nominated for the Kids Fun Run – no changes will be made until the donation is received. No changes will be accepted after 6.00pm on the Wednesday prior to the race.

In the event that runners wish to do a name change it is the responsibility of the runners to agree to the financial (entry fee) aspects of this switch as it relates to the draw for the free Porter Airlines Tickets. Fundy Sports & Tourism, Saint John Airport, Porter Airlines and all associated parties absolve themselves of any and all liability due to a claim for a prize due to a name change, this matter must be negotiated between the respective runners. In good faith we will draw the names for draw prizes from the tear off slips from your Running Room Race/Bib Number.

Race Day procedure

Race Registration will open at 11.00am. You will provide your PhotoID and will have your hand stamped after which you will visit the registration desks to collect your race number and then Your ID will be returned at the end of the event.

You will only be allowed airside when announced by a Race Official. Once airside there will be a barricaded area for warming up, please stay within this area until the race start.

Once you start the race please stay to the marked race route, do not deviate from the route under any circumstances, unless directed by a race volunteer. If you need to withdraw from the race please proceed to the nearest marshal / volunteer who will arrange for you to be transferred back to the Fire Hall. It is imperative that you advise them that you are not finishing.

At the conclusion of the race you will be directed back into the Fire Hall where you will collect your ID.

Below is a Security Agreement that you will be asked to sign on race day. Please print and bring along with you UNSIGNED on race day.

 

RUNWAY RUN SECURITY AGREEMENT

Pass Issued to (Individual’s Name please print): ___________________________________

Bib Number: ____________________________________

I agree that:

  1. I have received a onetime

use, event specific numbered bib, which will serve as my pass into the Saint John Airport Restricted Area;

  1. I will safeguard the numbered bib issued to me at all times;
  2. the bib issued to me is only valid while I am participating in the October 27runway race;
  3. the bib issued to me is only valid for those restricted areas to which I require access during the race;
  4. the bib issued to me has been designed to be worn on the outer clothing, and will be visibly

displayed at all times during the race;

  1. I will not give or lend my bib to any other person;
  2. I have been informed of any fees associated with the administration of the pass system and that should I not return my bib as required to the Airport Operator or the Department of Transport as appropriate, that I will be subject to a fee set by the Airport Operator or the Department of Transport of one hundred dollars ($100) for each bib not returned immediately following the race;
  3. the pass issued to me is not to be used to bypass passenger preboard screening where, as an

intended passenger on a commercial aircraft, I would be subject to such screening;

  1. i. failure to abide by the safety and security instructions issued by race organizers will result in

automatic removal from the Airport Restricted Area, and referral to Transport Canada for investigation and resulting legal and monetary penalty.

____________________________________ __________________

Signature of Bibholder

 

Date

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